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Coal Import Monitoring System (CIMS)

Coal Import Monitoring System (CIMS) Registration

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      What is Coal Import Monetering System (CIMS)?

      The DGFT (Directorate General of Foreign Trade) has launched a new mandatory CIMS registration for importers in India importing coal. This registration is in effect from 01.04.2021 and applies to the Import of Coal shall require compulsory registration under the Coal Import Monitoring System (CIMS) as per DGFT Notification No. 17/2015-2020 dated 05.09.2019.

      Under the same DGFT Notification, the import policy of Coal was revised from ‘Free’ to ‘Free subject to compulsory registration under Coal Import Monitoring System (CIMS)’. This system is designed to gather comprehensive data regarding the imports of Coal. This data, will thus help the domestic industry to plan their strategies for substituting imports. 

      Objective of Coal Import Monitoring System (CIMS)

      CIMS not only helps in collection of the data regarding import of Coal but also helps in analysis of the data thereby streamlining the process of policy making. In addition, it helps in getting real-time information that helps monitoring the imports into the country.

      The primary objective of CIMS is:

      Limit imports under the “Others” category Tariff items

      Stop Re-routing goods through other countries instead of trade agreements

      Reduce dumping of coal in the Indian market by way of under-invoicing

      Entry of prohibited goods by mis-declaration

      Products Covered under Coal Import Monitoring System (CIMS)

      Import of Coal (ITC HS Codes: 27011100, 27011200, 27011910, 27011920, 27011990) shall require compulsory registration under the Coal Import Monitoring System (CIMS)

      The specifications are mentioned in the table below

      HS Code

      Item Description

      Present 
       Policy

      Revised Policy

       

      27011100

       

      Anthracite Coal

      Free

      Free subject to compulsory registration under Coal Imports Monitoring System (CIMS)

       

      27011200

      Bituminous Coal

      Free

      Free subject to compulsory registration under Coal Imports Monitoring System (CIMS)

       

      27011910

      Coking Coal

      Free

      Free subject to compulsory registration under Coal Imports Monitoring System (CIMS)

       

      27011920

      Steam Coal

      Free

      Free subject to compulsory registration under Coal Imports Monitoring System (CIMS)

       

      27011990

      Other Coal

      Free

      Free subject to compulsory registration under Coal Imports Monitoring System (CIMS)

      Salient Features of Coal Import Monitoring System (CIMS)

      Salient Features of Coal Import Monitoring System (CIMS) include:

      • Online Registration facility is available on a 24X7 basis
      • Historic applications are available for review. In case any application was incompletely filed, the same is saved and available for further action.
      • In case of any changes in the company organizational structure or hierarchy, applicant’s mobile/email id can be changed/updated accordingly in the DGFT IEC database through the online IEC modification system.
      • Importers who are found to furnish incorrect data or fail to register their information/data on notified items in advance on the online CIMS module will attract punitive action including action under the Foreign Trade (D&R) Act, 1992

      Other Important Details on Coal Import Monitoring System (CIMS)

      When to apply for CIMS Registration?

      The importer should apply for CIMS Registration not earlier than 60th day and not later than 5th day before the expected date of arrival of import consignment.

      Application Fee for CIMS Registration

      A registration fee is applicable on CIMS Registration which is equivalent to Rs. 1 per CIF value of Rs. 1000 to a minimum of Rs. 500 and maximum of Rs. 1 Lakh.

      Validity of CIMS Registration

      The registration number granted under Coal Import Monitoring System (CIMS) shall be valid for 75 days.

      Amendment of CIMS Registration

      Licenses that are yet to be submitted can be amended

      Renewal of CIMS Registration

      There is no renewal of the License, as new Licenses are issued with every incoming Import.

      Cancellation of CIMS Registration

      Licenses that are yet to be submitted can be cancelled by deleting the draft crated. In case the application has been submitted, cancellations cannot be made.

      Documents Required to obtain Registration under Coal Import Monitoring System (CIMS)

      Commercial Invoice

      Invoice of the foreign supplier having all the details about the product and the supplier

      Packing List

      Packing list covering details including weights, measurements and detailed lists of the goods in each package

      Bill of Lading

      A bill of lading issued by the carrier to acknowledge receipt of cargo for shipment covering information on type, quantity, and destination of the goods being carried.

      Registration Fee

      A registration fee equivalent to Rs. 1 per CIF value of Rs. 1000 to a minimum of Rs. 500 and maximum of Rs. 1 Lakh.

      Procedure for Obtaining Registration under Coal Import Monitoring System (CIMS)

      Step 1 Documentation
      • Make all the documents ready

      Step 5 Customs Formality
      • The importer must share the URN with the concerned customs authorities during the shipment inspection at the port.

      • The URN and its expiration date should be clearly mentioned on the Bill of Entry as it is mandatory to get the clearance from the customs.

      Step 2 Form Filing
      • Fill the form with the required supporting documents including (Manufacturer Name, Manufacturer Country, HS Code and Description, etc.)
      Step 6 Clerance
      • Use the registration for hassle free import clearance

      Step 3 Submission
      • Submit the application not earlier than 60th day and not later than 5th day from the date of import/consignment arrival before submitting the Bill of Entry with the Customs.

      Step 4 URN
      • The successful submission of the e-form will result in the generation of the Unique Registration Number (URN), which will stay valid for 75 days.
      Day 1-2:
      • Review of documents and information provided
      • Application for Digital Signature Certificate
      Day 7 – 9:
      • Name reservation application under SPICe
      • Filing company registration application
      • DIN allotment application
      • Application for PAN and TAN of company
      Day 3-6:
      • Checking Name availability
      • Drafting of MoA, AoA & other required documents
      Day 10-12
      • Government processing time

      How Can we help?

      Documentation

      Collection of the required documentation from the clients.

      Follow-ups

      Follow-up with DGFT if the process of registration is delayed or slowed down

      Preparation and Submission

      Document verification, preparation of the form and submission of application as per the DGFT mandate

      Quick Assistance

      For Future related Licenses and queries

      Frequently Asked Questions

      All you need to know before applying for Coal Import Monitoring System (CIMS):

      Coal Impot Monitoring System (CIMS) is an online platform launched by the Ministry of Commerce and Industry, Government of India. The CIMS will be effective from 01.04.2021, i.e., Bill of Entry filed on or after 01.04.2021 for items as listed shall be governed by CIMS. The facility of online registration will be available with effect from 15.02.2021

      CIMS portal became effective from 1st April, 2021.

      For each Shipment or Custom Entry a CIMS license is necessary.

      The importer can apply for online registration not earlier than 60th day and not later than 5 days before the expected date of arrival of import consignment.

      No, a valid IEC is required for CIMS registration.

      Yes, all the Coals which are imported (be it just import or Re-import) need a new and valid license under CIMS.

      HS Codes are necessary information that must be filled in for importing products. Request you to connect with technical experts to identify the HS codes for your concerned products before imports.

      The CIMS license number is created immediately after completing the payment and clicking on the Final Submit button.

      Import of Coal shall require compulsory registration under the Coal Import Monitoring System (CIMS), the ITCHS Code are:

      • 27011100
      • 27011200
      • 27011910
      • 27011920
      • 27011990

      You can add only One Seller and One Manufacturer only under one license application for CIMS.

      Any business importing Coals covered under the licensing program is required to create a license for concerned imports. Importers, importing agents, or brokers, may apply for this license.

      Yes, multiple products can be imported and included in one license, provided that the importer, exporter, manufacturer, country of origin and port of exportation is the same.

      A view section has been made available for the applicants where they can enter their previous registration number as well as the IEC and look at the previous license details.

      Yes, foreign filers can apply for a license, if assuming they have a valid Indian IEC (Importer Exporter Code) number.

      There is no renewal of the License, as new Licenses are issued with every incoming Import.

      Validity of the license is 75 days from the date of issuance.

      Currently, there is no such provision for a refund and cancellation.

      Licenses that are yet to be submitted can be amended.

      Validity of the license is 75 days from the date of issuance.

      Licenses that are yet to be submitted can be cancelled by deleting the draft crated. In case the application has been submitted, cancellations cannot be made.

      A registration fee of Rs 1 per thousand subject to a minimum of Rs.500/− and a maximum of Rs 1 Lakh.

      For the coal importers who are failing to register under CIMS in advance or found to furnish wrong data in the online system, legal action would be taken against such importers including the action under FTDR Act, 1992.

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